Westminster Schools of Augusta is seeking a Business Associate / Registrar for the 2024-2025 school year. This person will assume a strategic role in the management of all the aspects of the student billing. The registrar serves as the official record keeper of the student files. The twelve-month position reports to the Director of Finance.

About Westminster Schools of Augusta

Westminster Schools of Augusta was founded in 1972 as a ministry of First Presbyterian Church. As a private, Christian, college-preparatory school located in Augusta, Georgia, Westminster serves 500 students in grades pre-kindergarten through 12. The school is divided into three divisions, lower school (pre K-5), middle school (6-8), and upper school (9-12). Westminster seeks to glorify God by providing an excellent education that equips students to live extraordinary lives for Jesus Christ.

Job Requirements - Essential Functions

Student Billing

• Responsible for accurate and timely tuition billing and other fees; including applying financial aid and scholarship awards to the student accounts during the enrollment process.
• Track international students' enrollment separately.
• Coordinate ancillary billing.
• Work with the Director of Finance to ensure student accounts and tuition liability accounts are regularly reconciled.
• Be available when needed to assist parents in understanding all aspects of billing statements.
• Communicate with parents regarding outstanding balances and account status, keeping the Director of Finance informed of current and potential collection issues.  
• Track and process all tuition insurance claims for withdrawn/dismissed students.

Registrar

• Maintain school-wide protocol for student records.
• Organize and administer the records and registration functions of the school, to provide maximum service to maximum service to parents while ensuring efficient and effective workflow.
• Ensure that critical electronic student information is up-to-date and accurate, notifying in-house personnel and auxiliary groups of critical data changes.
• Mail former student records and transcripts upon request, complying with Business Office policy. 
• Maintain the current process of electronically archiving student records.
• Manage the enrollment procedure and ensure timely communication regarding re-enrollment to families within the school community.
• Track enrollment process.
• Monthly reporting to county Boards of Education.
• Maintain reporting for Georgia Special Needs Scholarship.
• Maintain information for French Exchange Students 
• Maintain staff information in the database.

Academic Support Programs

• Coordinate billing for Academic Support
• Prepare documentation needed to pay substitutes and coaches.

General

• Maintain a high standard of ethics and honesty.
• Maintain accurate, competent, and efficient performance.
• Guard the confidentiality of personnel and financial records.
• Promote fiscal responsibility.
• Develop and maintain good internal controls for the protection of the school.
• Ability to work independently with minimal supervision, as well as a member of a team.
• Fulfill other duties assigned.
• Able to apply common sense understanding and carry out instructions furnished in written or oral form.
• Ability to ascertain which people may need immediate assistance and to act accordingly.
• Business office employees are held to the highest standards of professionalism, collegiality, and personal conduct.
• Punctual and reliable in attendance.

Qualifications

• Demonstrated understanding of the application of technology to deliver Records and Registration services.
• A proven record in working successfully with diverse populations.
• Able to define problems and implement appropriate solutions.
• A positive attitude and ability to plan and adapt to change.
• Able to deal with multiple and competing demands. 
• Willingness to take on new tasks and responsibilities when necessary.
• Ability to collaborate effectively with all levels of management, faculty and staff, cross-functional teams, and outside services, while maintaining strict confidentiality.   
• Strong interpersonal, oral and written communication skills.
• Demonstrated excellence in organizational skills.
• Ability to prioritize and execute well under pressure, adapting to change rapidly.

Physical Requirements, Work Environment, and Abilities Needed

• Oral Expression - The ability to communicate information and ideas in speaking so that others will understand.
• Speech Clarity - The ability to speak clearly so that others will understand you.
• Speech Recognition - The Ability to identify and understand the speech of another person.
• Oral Comprehension - The ability to listen and to understand information and ideas presented through spoken words and sentences.
• Written Comprehension Expression - The ability to understand and communicate information and ideas in writing so that others can understand. 
• Selective Attention - The ability to concentrate on a task over a period of time without being distracted.  
• Vision - The ability to see details at a close range as well as at a distance.
• Environment - The ability to work in a potentially stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of records.
• The ability to work at a desk and computer screen for extended periods of time. 
• Generally works in a climate-controlled office environment.